2. Information for data subjects according to Articles 13 and 14 GDPR
2.1 Data processing when visiting the website
2.1.1 Purpose
Every time you visit the Civic Coding website, data is collected and stored as required to make the website available. On the basis of Section 5 of the Act on the Federal Office for Information Security (BSI Act), the Federal Ministry of Labour and Social Affairs is obliged to store data to protect against attacks on the Federal Ministry of Labour and Social Affairs' internet infrastructure and federal communications technology. This data is analysed and, in the event of attacks on communications technology, used to initiate legal and criminal proceedings.
2.1.2 Nature and source of the data
The following data is collected and processed when you visit the Civic Coding website:
- Internet browser type and version
- Operating system used
- The user’s IP address
- IP address and name of the server
- The date and time of the server request
- HTTP protocol and status
- Data volume transferred
- File path
The Federal Ministry of Labour and Social Affairs collects the personal data directly from the data subjects and their electronic devices.
2.1.3 Legal basis
The legal basis for data processing when visiting the website is Article 6 (1) e of the EU’s General Data Protection Regulation (GDPR) in conjunction with Section 5 of the BSI Act on the storage of data.
2.1.4 Recipients (and third countries, if applicable)
The data is stored in log files beyond the time of the visit on a server at the web provider commissioned by the Federal Ministry of Labour and Social Affairs, Digitas GmbH. The server is located in Berlin, Germany.
Data logged during access to the Federal Ministry of Labour and Social Affairs website will only be transmitted to third parties if there is a legal obligation to do so, or if the transmission is necessary for legal or criminal prosecution in the event of an attack on federal communications technology. In other cases, no data is transmitted.
There is no intention to transmit the personal data to recipients in a third country or to an international organisation.
2.1.5 Storage duration
The data is erased as soon as the purpose of the data processing ceases to apply, unless the Federal Ministry of Labour and Social Affairs has legitimate interests under Article 17 (3) of the GDPR or retention obligations exist on IT security grounds (in which case the retention period is three months, under Section 5 (2) of the BSI Act).
2.1.6 Automated decision-making
There is no automated decision-making.
2.1.7 Obligation to provide the data and consequences of not providing the data
Without the above-mentioned technical connection data, use of the website is not possible in practice and for legal reasons.
2.2 Web analytics on the website
2.2.1 Purpose
Usage information is analysed for statistical purposes as part of public relations work, for the purpose of improving the website and for the provision of information as required for the tasks to be performed by the Federal Ministry of Labour and Social Affairs.
2.2.2 Nature and source of the data
The web analytics service etracker sets cookies on the visitor’s device. If individual pages of this website are accessed, the following data is stored:
- Two bytes of the IP address of the user’s device (the last six characters are anonymised),
- The web page accessed,
- The website from which the user has reached the web page accessed (referrer),
- Recognition of returning visitors and visitor history,
- The subpages that are accessed from the accessed web page,
- The time spent on the web page and
- The frequency with which the web page is accessed.
The Federal Ministry of Labour and Social Affairs collects this personal data when a user visits the website. However, the IP address is anonymised immediately during this process, so that the users remain anonymous to the Ministry.
The software is set up in such a way that the IP addresses are not stored in full. Instead, two bytes of the IP address are masked (e.g. 192.168.xxx.xxx). This ensures that the truncated IP address can no longer be associated with the device used to access the site.
Cookie | Provider | Type |
---|
__cmpconsent* | consentmanager | Functional |
__cmpcpc* | consentmanager | Functional |
__cmpcvc* | consentmanager | Functional |
__cmpcc* | consentmanager | Functional |
_et_coid | etracker GmbH | Analytics |
isSdEnabled | etracker GmbH | Analytics |
et_oip | etracker GmbH | Analytics |
fe_typo_user | TYPO3 GmbH | Functional |
2.2.3 Legal Basis
This anonymisation of the personal data takes place on the basis of Article 6 (1) (c) in conjunction with Article 5 (1) (c) of the GDPR (principle of data minimisation).
The brief recording of the IP address prior to anonymisation takes place on the basis of Article 6 (1) (a) and Article 7 of the GDPR and otherwise in accordance with Section 25 (1) of the Telecommunications Telemedia Data Protection Act (TTDSG). Users can choose whether to allow the recording of this data in advance by selecting the appropriate option in the cookie dialogue displayed at the start of their visit. If users wish to subsequently change their selection, they can do so by clicking on the link below. This will reopen the cookie dialogue, allowing changes to be made to the settings.
Go to the cookie dialogue
2.2.4 Recipients (and third countries, if applicable)
The software runs exclusively on the servers of the service provider etracker on behalf of the Federal Ministry of Labour and Social Affairs. The usage information is only stored there. The data will not be passed on to third parties.
2.2.5 Storage duration
Digitas GmbH analyses the usage information on behalf of the Federal Ministry of Labour and Social Affairs. The IP address is immediately anonymised during this process, so that the user remains anonymous to the Federal Ministry of Labour and Social Affairs.
2.2.6 Automated decision-making
There is no automated decision-making.
2.2.7 Obligation to provide the data and consequences of not providing the data
If users have not consented to the storage and analysis of this data relating to their visit, an opt-out cookie is set in their browser, which ensures that etracker does not collect any session data.
Users can decide here whether to give consent for a unique web analytics cookie to be set in their browser to enable the website’s operator to collect and analyse various types of statistical data.
If you do not wish to give consent for this, please click the following link to set the etracker opt-out cookie in your browser.
Go to the cookie dialogue
Please note: Clearing cookies will also delete the opt-out cookie and it may then need to be activated again by the user.
2.3 Data processing in the context of making contact
2.3.1 Purpose
“Civic Coding – Innovation Network for AI for the Common Good” is a joint initiative of the Federal Ministry of Labour and Social Affairs (BMAS), the Federal Ministry for the Environment, Nature Conservation, Nuclear Safety and Consumer Protection (BMUV) and the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth (BMFSFJ). It seeks to advance and support the development and use of AI-based applications for the common good. A key part of this is connecting a wide range of stakeholders and promoting dialogue between them. Processing personal data allows us to process contact requests and, where applicable, deal with the issue addressed within the scope of this project.
2.3.2 Nature and source of the data
The personal data provided by users of the following contact methods will be stored. This usually includes users’ last name, first name and contact details (e.g. personal or business e-mail address, Twitter account, etc.):
When contact is made by calling 0800 / 808 11 20, 030 / 700 181 959 or 030 / 18555 1387 no personal data is processed if the request is fully resolved. If further contact is necessary to resolve the request, the person’s last name, first name and contact details will be stored. In these cases, the relevant regulations apply.
2.3.3 Legal basis
The data is processed on the basis of Article 6 (1) e of the GDPR in conjunction with Section 3 of the Federal Data Protection Act (BDSG).
2.3.4 Recipients(and third countries, if applicable)
Requests users submit to the e-mail address info[at]civic-coding.de will be processed by the staff of ifok GmbH, the service provider commissioned by the Federal Ministry of Labour and Social Affairs (BMAS), the Federal Ministry for the Environment, Nature Conservation, Nuclear Safety and Consumer Protection (BMUV) and the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth (BMFSFJ). If necessary, they will forward these enquiries to the staff of the Federal Ministry of Labour and Social Affairs and/or the staff of the Federal Ministry for Family Affairs, Senior Citizens, Women and Youth and/or the staff of the Federal Ministry for the Environment, Nature Conservation, Nuclear Safety and Consumer Protection.
Requests users submit via the contact methods listed below are processed by the staff of the Federal Ministry of Labour and Social Affairs. This applies to contact via:
Requests users submit via one of the contact methods listed below are processed by the staff of Zukunft – Umwelt – Gesellschaft (ZUG) gGmbH, the service provider commissioned by the Federal Ministry for the Environment, Nature Conservation, Nuclear Safety and Consumer Protection (BMUV). If the request cannot be dealt with by the employees of the service provider, it will be forwarded to the BMUV. This applies to contact via:
Requests users submit via the contact methods listed below are processed by the staff of the Federal Ministry of Labour and Social Affairs. This applies to contact via:
Requests users submit via the hotline 0800 / 808 11 20 are processed by the employees of the service providers commissioned by the Federal Ministry of Labour and Social Affairs, ressourcenmangel GmbH and 365 Sherpas GmbH. If the request cannot be dealt with by the employees of the service providers, it will be forwarded to the Federal Ministry of Labour and Social Affairs.
Requests users submit to the e-mail address info[at]bmas.bund.de or info.gehoerlos[at]bmas.bund.de will be processed by the staff of Telemark Rostock Kommunikations- und Marketinggesellschaft mbH, the service provider commissioned by the Federal Ministry of Labour and Social Affairs. If your request cannot be processed by the employees of Telemark Rostock, it will be forwarded to the Federal Ministry of Labour and Social Affairs.
Requests users submit to the e-mail address info[at]digitas.com will be processed by the staff of Digitas GmbH, the service provider commissioned by the Federal Ministry of Labour and Social Affairs.
2.3.5 Storage duration
The storage of data for the contact methods listed below is based on the time limits for the storage of written material as laid down in the registry directive, which supplements the Joint Rules of Procedure of the Federal Ministries (GGO). This applies to contact via:
If contact is made via info[at]bmas.bund.de and info.gehoerlos[at]bmas.bund.de, Telemark Rostock Kommunikations- und Marketinggesellschaft mbH, the service provider commissioned by the Federal Ministry of Labour and Social Affairs to process the requests, stores the users' data exclusively for the purpose of processing the request and in accordance with the legal and contractual requirements. Insofar as the data is forwarded to the Federal Ministry of Labour and Social Affairs, storage of the data is based on the time limits for the storage of written material as laid down in the registry directive, which supplements the Joint Rules of Procedure of the Federal Ministries (GGO).
If contact is made via info[at]digitas.com, Digitas GmbH, the service provider commissioned by Federal Ministry of Labour and Social Affairs, will store the data exclusively for the purpose of processing the request and in accordance with the legal and contractual requirements. Insofar as the data is forwarded to the Federal Ministry of Labour and Social Affairs, storage of the data is based on the time limits for the storage of written material as laid down in the registry directive, which supplements the Joint Rules of Procedure of the Federal Ministries (GGO).
2.3.6 Automated decision-making
There is no automated decision-making.
2.3.7 Obligation to provide the data and consequences of not providing the data
It is not possible to participate in the substance of this project without processing of the personal data specified above.